A professional employer organization or PEO is a company that collaborates with client organizations to manage human resources. The PEO co-employs the client’s employees and handles various administrative HR tasks while retaining day-to-day workforce control.
They offer comprehensive employee benefits, such as health insurance, retirement plans, and worksite benefits, at a fraction of the cost you’d pay on your own. And they help you comply with employment laws and regulations.
PEOs are co-employers
Professional employer organizations, or PEOs, provide small and midsize enterprises with all-inclusive human resources outsourcing services. They are a one-stop shop for HR, payroll, benefits, and tax administration needs.
What is a PEO typically assumes the client’s employer of record (EoR) responsibilities for federal and state payroll taxes and insurance. It allows the PEO to remit payroll taxes and file claims for their clients while providing employee administrative support, such as completing payroll forms and preparing W-2s.
PEOs also take on employer risk management, ensuring compliance with labor laws and regulations, including those for maternity leave, minimum wage, and more. They can also help their clients obtain top-tier workers’ compensation coverage, handle claims investigations and claim resolutions, and more.
While a co-employment relationship can seem intimidating, it benefits small to medium size businesses. By partnering with a PEO, companies can access a network of employee benefits they could not provide, which helps them become more competitive in the market.
Business owners that partner with a PEO have more time to focus on growing their companies and improving company culture than they did previously. It is because PEOs can handle HR-related tasks, which frees up the owner to focus on other business aspects.
PEOs provide payroll
A PEO provides payroll to its clients, ensuring they meet their compliance obligations. They also handle tax filing and benefits administration, so clients can focus on running their businesses.
Payroll providers do not become co-employers of their client’s employees, so choosing a payroll provider with a strong track record and a solid reputation for paying taxes on time is essential. This way, you can be sure your business will not incur any penalties or fines from the IRS.
Moreover, you can expect that PEOs will inform your company of significant federal and state labor laws that may affect you if you hire workers from a different state than your business. Finally, they will help you protect your remote employees and provide the resources they need to stay healthy and happy in a virtual workplace.
A PEO will also offer access to top-notch benefits usually only available to large organizations, allowing your employees to receive competitively priced health and disability insurance and 401(k) plans, workers’ compensation, and more. It helps you save on employee compensation and bolsters the financial health of your business. The cost of these services depends on your organization’s size, the type of HR services you want to take advantage of, and the PEO’s pricing structure.
PEOs provide benefits
PEOs provide many benefits that can help businesses grow and stay competitive.
Hiring a dedicated HR team can be expensive and time-consuming for small businesses that need to scale. Working with a PEO can save the time and resources that would otherwise be used on HR tasks.
A PEO will also negotiate with insurance providers on behalf of its client companies to reduce their premium costs. As a result, health insurance and workers’ compensation coverage can save a company thousands of dollars annually.
Additionally, the PEO will take care of any legal requirements or filings a business may need to make for federal and state employment laws. It helps companies adhere to federal regulations, reducing compliance risk and saving them from costly fines.
The PEO will also handle a portion of a company’s recruiting and hiring needs, making the process more efficient. As a result, it can save the business money and help them attract better employees.
Another benefit of working with a PEO is that it will help you keep up with all the changes in labor laws. The PEO’s specialist monitors these changes and will let you know if any news could affect your business. As a result, it can give you peace of mind and allow you to focus on running your business instead of looking over your shoulder for new labor laws.
PEOs help with compliance
PEOs help with compliance by ensuring your business complies with state and federal laws, allowing you to focus on more important matters. They can also manage payroll and HR processes, which frees your internal team to focus on revenue-driving initiatives.
Managing risk and compliance is a complex, time-consuming task that can be difficult to complete independently. Therefore, it is essential to get expert guidance, as doing it with the right resources can save your business in the long run.
Many companies find that hiring a PEO saves them on costs, such as employees’ salaries, health care and retirement plans, and other employee benefits. They can also save money on legal fees, as they often have extensive expertise in employment law and government regulations.
A PEO can also support you with compliance when you are expanding your business internationally. It can include helping you hire international employees in a compliant manner and complying with local tax and employment laws.
You can also use a PEO to help keep your data safe when working across borders. They will ensure you comply with the local laws on how data is used and stored, and they will advise you of any potential breaches.
PEOs can also help you with compliance issues, such as worksite safety and health, employee benefits, and insurance coverage. They are experts in these areas and can help you avoid costly fines by following all relevant laws and regulations.